Antarctica InSync Implementation Workshop
10 - 13 November 2026 | ESA - ESRIN | Frascati (Rome), Italy
The Antarctica InSync Implementation Workshop 2026 will bring together the wider polar research community to advance the implementation of Antarctica InSync. Held at ESA-ESRIN in Frascati, Italy, from 10th to 13th November 2026, the workshop will focus on the development, harmonization, and adoption of Standard Operating Procedures (SOPs), develop plans for joint instrument deployments, exchange on planned expeditions and projects, and discuss common data management and publication policies for coordinated Antarctic observations. Through plenary discussions, thematic breakout sessions, and a poster session, participants will exchange experiences, strengthen international collaboration, and identify practical actions to support interoperable observations, data sharing, and long-term implementation of Antarctica InSync across disciplines and national programmes.
AGENDA OUTLINE
Please find below the outline agenda for the event.
| Tuesday, November 10 | ||
| 13:00 - 14:00 | Registration | |
| 13:30 - 14:00 | Lunch | |
PM1 (streamed online) | Plenary | Welcome by ESA, The Antarctica InSync Vision, Recap and aims of that workshop, Thematic kick-off: Focus on current status of key variables and SOPs (10 minutes each), Discussion. |
| Coffee break | ||
| PM2 | Thematic sessions | Pitch presentations of theme specific working groups and projects |
| 18:00 - 20:00 | Ice breaker | |
| Wednesday, November 11 | ||
| Current status, campaigns, and standard operating procedures | ||
AM1 | Plenary | Early Career engagement, training, capacity building, Data management, ESA data products and data cube, EO missions during Antarctica InSync, AI4InSync, Modelling efforts. |
| Coffee break | ||
| AM2 | Plenary | One-slider on planned campaigns |
| Lunch | ||
| PM1 | Thematic/WG breakout session | Standard operating procedures |
| Coffee break | ||
| PM2 | Thematic/WG breakout session | Standard operating procedures |
| 18:30 - 20:00 | Poster / Pizza dinner | |
| Thursday, November 12 | ||
| Envisioned outcomes and observing networks | ||
| AM1 | Plenary | Summary/ Current status |
| Coffee break | ||
| AM2 | Thematic/WG breakout session | Envisioned products, Campaigns per Theme / WG and key variable (matrix) |
| Lunch | ||
| PM2 | Thematic/WG breakout session | Observing networks: Integrating campaings, autonomous platforms, remote sensing, and modelling |
| Coffee break | ||
| PM2 | Plenary | Summary of breakouts |
| Friday, November 13 | ||
| Policies and next steps | ||
| AM1 | Breakout | Data management & policies |
| Coffee break | ||
| AM2 | Plenary | Closing and next steps |
| Lunch | ||
Application for Participation
Please note that participation at this workshop might be limited depending on the number of interested participants.
Please note that applications are now closed.
Upon acceptance access will be granted to a separate registration form that will then confirm your attendance.
Please note that this will be an in-person workshop. Hybrid options will be available for plenary sessions and do not require application for participation.
For more details on the background to the workshop, please see the recent Antarctica InSync webinar recordings.
| Application Opening | 27
July |
| Application Closing | 13
September (23:59 CEST) |
| Notification of Acceptance | 13 October |
| Registration Closing | 18
October |
Largo Galileo Galilei, 1
00044 Frascati (RM),
Italy
COURTESY TRANSPORT
During the Workshop, a free shuttle bus service will be offered from Frascati to ESA-ESRIN and from ESA-ESRIN to Frascati centre for those who for those who signed up for the service during registration.
The pick-up and drop-off point will be at Piazza Guglielmo Marconi.
The timetable will be publish approaching the event.
ACCOMODATION
Please find below a list of suggested hotels in the centre of Frascati. Rooms can be booked upon availability by contacting the hotels directly:
| Hotel Name | Contact email | Phone number | Walking distance from Frascati P.zza Marconi |
| Hotel Bellavista Frascati | +39 06 5416304 | 2 minutes | |
| Hotel Cacciani | hotel@cacciani.it | +39 06 942 03 78 | 3 minutes |
| Hotel Flora | +39 06 9416110 | 4 minutes | |
| Hotel Colonna | +39 06 9401 8088 | 4 minutes | |
| Hotel Villa Mercede | +39 06 9929 1979 | 15 minutes (we suggest to request the shuttle service at the Hotel Reception or to book a taxi) | |
| Grand Hotel Villa Tuscolana | +39 06 942 900 | 23 minutes (we suggest to book a taxi) | |
| Park Hotel Villa Grazioli | +39 06 945400 | 26 minutes (we suggest to book a taxi) | |
| Domus Park Hotel | +39 06 200 0100 | 29 minutes (we suggest to book a taxi) |
For information regarding the submissions, author instructions, scientific committee related inquiries please contact events.organisation@esa.int
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